Anyone have a great system for organizing the information crew to run smoothly?

I was on the information crew last year and due to lack of experience (by ALL of us) we felt like we didn't have very much INFORMATION to offer anyone much less ourselves!

We were short on crew, unfortunately and didn't have a good system going in order to get it all done.

Anyone have a way that they have used or seen used that worked really well before?

Last year, I ended up taking over a lot of the responsibility for my crew and delegating and organizing things on the fly even though I wasn't the crew head, and considered volunteering as the crew head this year.  But I really don't want to go into it without a better plan. 

Just wondering if someone had some good strategies or rotation schedules that worked well.  Thanks!

Jenni

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