Silent Auction

I am put together a silent auction and need some suggestions on the letter for the venue....

 

I am looking for a place to host the event that can hold 100+ people for 3 hours sometime within the next month....

 

HELP!!

Tags: Auction, Fundraising, Silent

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Permalink Reply by Ralph E. Nelson on February 1, 2010 at 1:29pm
I hate to rain on your parade, but most venues require a LOT more notice -- some require as much as six months or even a year.
Permalink Reply by Sarah Butcher on February 1, 2010 at 1:36pm
good to know! We are considering an Online Auction as well.

thanks!
Permalink Reply by Vicki Borowski on February 1, 2010 at 7:20pm
Sarah,
I am a dentist and my staff and I are walking for the 3rd year. Last year we held a fund raiser in my office that was like a bazar. We invited local artisans to show their products/art and then invited as amny people as we could. In return each artist gave 15-20% of their sales to our Avon fundraising. We held it from 5-8pm on a Friday night and served appatizers and wine( I don't think anyone came for the food). We also got together a number items for a silent auction. We sold tickets for 2.00 each. We did this in my office last year, but this year we are doing it in my yard and making it a Mexican
Fiesta. My kids served food to help with their service requirements, my husband served drinks. We eneded up making several thousand after food and wine. You might contact a venue such as the local YMCA or a health club to host the venue.
Do an evite and get it out quickly.
Best of luck,
Vicki
Permalink Reply by Gidget Centeno-Campeau on February 2, 2010 at 12:17am
It is all about flexibility. I JUST called a hotel today and got a banquet room at their availability. Consider an afternoon or a night in the middle of the week when they aren't busy anyway. The hotel I am working with this year even said she could have a few drinks that they would add money directly going to me (known by the benefit guests of course).... so they could order a specific drink or two knowing their money was going to a good cause as well.

They aren't going to charge me a fee for the room or make me pay a deposit sooner than 4 days before the event (so I have time to sell my tickets). I am doing a brunch and they are working with me on personalizing a menu to keep the cost to $8.00/person and I am charging $25/person.

I am hosting Bras for a Cause that will include a fashion show, auctioning of designer/handmade bras, raffle prizes by area businesses and 50/50.

I also have a letter that I used last year for the 3Day that I included in my media kit. My website will be up by the end of this week that will have a downloadable media kit for those I meet with...and give my business cards to (made on VistaPrint super inexpensively). www.coconutblisters.com

Hope this information helps you. Feel free to visit the website for other hints of things I am doing or email me directly at coconutblisters@aol.com.

I am also hosting another Bowling for Boobs event this year as it was a huge draw and did very well. (I have logos for all of my events I would be willing to share also.... made from iStock photos that are copyright free).

See you in Chicago.....


Gidget
Team Captain
Coconut Blisters
Lake Orion, Michigan
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Permalink Reply by Sarah Butcher on February 2, 2010 at 9:45am
WOW!! This is great info! Thank you so much!!
Permalink Reply by Gidget Centeno-Campeau on February 2, 2010 at 10:05am
No problema....

If you're interested; also came across this amazing opportunity at www.pinkcauses.com.

You can "submit a cause" (your team name) and people can shop at the stores they are already shopping at and YOU receive a rebate for their purchases. Visit the site and see if it fits what you're looking for. I know I submitted Coconut Blisters and looking forward to receiving donations when my site is up and people can see the MANY ways they can help our team.

Donation via the Avon participant page
Raffle prize donations for my events
Purchase items from our website (tote bags, bible covers, etc.) All with our signature tropical print fabric, accented by pink ribbon fabric.
Participate/attend the Bowling for Boobs event
Participate/attend the Bras for a Cause event
Shop at stores they are already frequenting.....www.pinkcauses.com
Also... if available, try to have your events at places with WiFi so you can set up a laptop and people
can donate to your participant page with their credit card AT your event. AND, have donation forms
printed out so they can write checks and donate that way too. (Remember a receipt book...)

Let me know if I can help in any other way. This is my first Avon walk but I intend on supporting and raising money for breast cancer as long as I can.

FYI... I am even signing up this week to sell Avon so I can have campaign books and perhaps some product at my events too. WIN/WIN.

Look me up anytime.... if you wanna chat, I am on yahoo messenger. You guessed it..... CoconutBlisters.



Gidge

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